How to Enter Poly Competitions updated 1-2018

Poly’s monthly competitions consist of three parts: the Project competition; and two Open competition categories called the Realistic category and the Altered-Reality category. Each member may enter one image in the Project competition; and two images in either one of, or split between the two, Open competition categories. Here’s how to prepare and send your images.

Entries must be attached to an email (attach all three images to a single email) and sent no later than 5 p.m. the night before the competition. The email address for entries is given to Poly members and not shown here.

Poly’s computer uses Windows. Please be sure to send your images as attachments to your email. Mac users need to be aware that the default behavior of Mac email software is to embed images into the body of an email and become unusable for competition.

File Names in General

Proper naming of your files is important. Images which are not properly named can be rejected.

The file name of each submitted image must start with a Category prefix (either “PROJECT”, “R”, or “AR,”), then the Image Title, followed by the word “by”, then your first and last name, and ending with the file-extension suffix “.jpg” (note: only JPEG files can be accepted into Poly competition). Here is an example of a file name for a Project entry: PROJECT Toy Story by Walter Disney.jpg

Open Competition

As of February 2018, Poly’s Open Competition is made up of the Realistic and the Altered-Reality categories. Descriptions of each category are given below.

You may enter both of your images into one category or enter one image in each category.

If you want to submit your image into the Realistic category, begin your image file name with the prefix letter “R”; or use the letters “AR” to submit into the Altered-Reality category. If the image maker cannot be identified, it can be rejected from competition. Image files without a proper starting prefix will default into the Altered-Reality category.

Here is the required file naming format: CategoryPrefix ImageTitle by Firstname Lastname.jpg

Example of a Realistic Category file name: R Clearing Winter Storm by Ansel Adams.jpg

Example of an Altered-Reality Category file name: AR Martian Invasion by Orson Welles.jpg

Realistic Category

Images entered in this category must only contain elements, subjects, and scenes that either do, or look like they could, exist in the real-world. In addition, images that use in-camera special effects that could have been taken with a film camera with a minimal amount of darkroom-type corrections (i.e., exposure correction, minimal dodging and burning, etc.) are allowed. The Realistic category includes images that use the following techniques; realistic coloring, black & white, infrared, black-light, stitched-panoramas, HDR, multiple-exposures, composites, cloning, adding realistic textures, among others, as long as the goal is to make the image look natural and appear realistic. If you’re not sure if an image qualifies for the Realistic category, we recommended that you enter it into the Altered-Reality category, described next.

Altered-Reality Category

Images not qualifying for the Realistic category should be entered here. These images must have been created by the entrant and start from his or her original photograph. Images cannot be completely constructed of graphic elements that were created by a computer (i.e., Fractals, Plugins that create trees and fire, etc.) and/or come only from other sources (i.e., the Internet, stock photos, art galleries, etc.).

When an image’s elements come from places other than from its starting photograph, the maker’s own photographic content must be obvious and prevail.
Images entered in this category may contain some or all elements, subjects, and/or scenes that could not and/or do not exist in the real-world, as shown. The Altered-Reality category can include photographically-based styles such as; photo-illustration, fantasy, enhanced or altered reality, imaginative photo-art, along with other types of non-realistic techniques as long as the starting image came from the maker’s camera.

Project Competition

Entries for the Monthly Project competition must contain subject matter that relates to the Project’s monthly theme (i.e., January: Out-of-Focus, February: Toy Story, etc.) In addition, images for the Project Competition must be photographed after Project themes have been announced for the coming year (i.e., this announcement generally occurs in the October, before the Project Competition starts in January). Project images may be entered again into the Open Competition at any time.

Project entries must begin with the capitalized word “PROJECT”. If you decide to give your image a title, place it after the word “PROJECT” such as PROJECT Water Drops by Doug Smith.jpg. If your project image does not have a title, use “PROJECT” as your title in the file name like this: PROJECT by Doug Smith.jpg.

Although titles of Project images will not be announced during competition, they may be used for winning Project entries that are posted on Poly’s website and in the year-end competition.

File Format and Image Size

Images MUST be in JPEG format (using file extension .jpg). Poly will not accept TIF, PSD, and other file-types.

Our projector has a maximum resolution of 1920 by 1080 at 72 pixels per inch, so there is no advantage to entering a file any larger than that.

For horizontal images, make the image 1920 pixels on its longest side and let the shorter side be adjusted to whatever size necessary to maintain the proper aspect ratio. For vertical images, make the longest side 1080 pixels.

Images slightly larger than this are acceptable because our software will automatically shrink them to fit, but do not submit images at their original in-camera resolution as these will be too large.

When converting to JPEG, use maximum quality (minimum compression). If done correctly, your file will be around one, two, or three megabytes in size.

For accurate projected color, be sure your images use the sRGB color space (not Adobe 1998 or ProPhoto). Convert them to sRGB as necessary.

What to Enter

For ideas about what kinds of images do well in competition, look at the winners displayed in the Winning Images galleries on Poly’s website.

Because Poly uses a variety of monthly competition judges, and judging is subjective, you’ll never know for sure what will do well. But after you’ve been to several competitions, you’ll begin to get a good idea of what judges are looking for. Feel free to enter subjects that interest you in their appropriate category, and most of all, have fun.